Vendor Application Form: Deadline is January 1, 2010!
FESTIVAL RULES
SPACE ASSIGNMENT: Booth Spaces will be assigned on a first come first serve basis. If mailing in your application, please mark it “ATTN: Jewish Festival”. Application deadline is January 1, 2010. Applications can also be faxed or e-mailed to the Federation Office.
APPLICATION: There is a $108 charge for every booth space rented. Paid up members of the JFBIRC will pay $72. Outside booths will be available for $56. Each booth will receive 2 free admissions tickets for the festival. All other staff; personnel will pay the $4 admission. No Exceptions. This includes all vendors and their co-workers. NO booth space will be reserved without the appropriate fee. In order to be considered for acceptance to the Jewish Festival, applications must be:
1. Filled out completely.
2. Signed by vendor and the vendor representative if applicable.
3. Accompanied by the appropriate fees.
Exhibitors should primarily display items Judaic in nature. Exceptions will be considered upon written request.
The Jewish Festival Committee reserves the right to decline or prohibit any exhibit, exhibitor or proposed exhibitor, which, in its opinion, is not suitable for the Jewish Festival. This includes persons, conduct, printed material, souvenirs, catalogs, food items and other such items not pre-approved by the Committee. No participant may display items not in good faith and taste, or contrary to the Jewish Faith. All displays will be viewed at intervals throughout the festival for the purpose of assuring compliance with Festival rules. Items found unacceptable in the opinion of the Festival Committee will be removed from sale or display.
All applications are subject to approval by the Jewish Festival Committee. Do not assume that because you have turned in a completed application and fee that the Committee approves your application. An application is considered a commitment to show. There will be No Refunds for cancellation of booth space.
SPECIFIC EXCLUSIVITY: In order to provide our patrons and your customers with a wide representation of Jewish foods, we ask that all Food Vendors submit a detailed list of ALL foods to be sold at the Festival (see attached example). Items listed on the application must be supplied in sufficient amount. Other vendors will supply items not presented on the application. Unless agreed upon by the Jewish Festival Committee, there will be no duplication of food items. If there is a conflict of items to be sold, there will be a meeting set up between the differing organizations and two festival committee members to resolve the matter before the actual event. Unless special exception is made to the Vendor, in advance and in writing by the Jewish Festival Committee, NO exclusivity will be permitted. Organizations/Temples and Private Food Vendors in violation of this matter will be asked to remove the items.
BOOTH SPACES: Individual booth spaces will be approximately 8’ x 8’. Each Booth will be supplied with 2 tables and 2 chairs. Additional Tables can be rented at a cost of $5 per table and $1 per chair. Include requests for more tables or chairs, or removal of said items on applications. All tables are to be covered with an acceptable table covering provided by the vendor or merchant. Outside Vendors must supply their own tables , chairs, coverings, etc.
Your booth must be staffed at all times. JFBIRC will not be responsible for unattended merchandise. The Original Artist or Business owners are not required to attend the Festival. Merchants may send a representative to display their work. The representative will be held responsible for all merchandise and be required to sign and agree to the terms of this agreement. If available, one of our festival volunteer would be happy to help out if you need to leave for a moment.
If Electricity is required for your booth, please state so in the application. All vendors will be responsible for their own extension chords. Plan ahead...bring scissors, tape, tools, etc. needed for your booth.
Excessive noise, demonstrations and exhibit decorations that are disruptive to neighboring vendors will be disallowed at the discretion of the Jewish Festival Committee. Vendors will be asked to correct this matter.
FESTIVAL HOURS: The festival will be open for business from 10:00AM to 5:00PM. All booths must be open by 10:00 and MUST remain open until 5:00pm unless prior arrangements have been made with the Festival Committee. The success of this festival relies not only on the Festival Committee but also on the vendors. While we do not want you to incur excessive costs, please make sure that you do not run out of items to be sold. All Vendors are responsible for the set-up and clean up of their respective area.
Set-up for the Festival will begin on Sunday Morning at 7:00AM. All vendors will be asked to unload as quickly as possible and remove their vehicles from the Unloading Zones. By order of the Fire Department and Melbourne Police Dept, Vehicles will NOT be permitted to park in the Loading/Unloading Zones during Festival business hours. Please park in the unpaved areas to the east of the Auditorium. This is very important so there will be ample parking for our visitors.
SALES TAX: Each Exhibitor is required by law to collect Florida State sales tax (6%) on all sales made during the festival. Tax should be mailed to:
State of Florida Dept. Of Revenue
Carlton Building
Tallahassee, Fl. 32399-0100
LICENSE AND INSURANCE: While Melbourne Auditorium carries its own insurance, all necessary Liability insurance and licenses required by the City, County, State and Federal authorities must be secured by the Vendors at their own risk and expense prior to the installation of their exhibit. Copies should be at your booth the day of the festival. JFBIRC will not be held responsible for this.